Fall 2022  •  Lumen Field Event Center  •  Seattle, WA

Exhibitor Move-in Bulletin

Vaccines or Neg Tests and Masks are required at Lumen Field during show days.  YOU WILL NOT BE REQUIRED TO PRESENT CARDS OR NEGATIVE TESTS DURING MOVE IN OR MOVE OUT, ONLY ON SHOW DAYS.  You will be required to present your documentation prior to picking up your badge if you choose to do so during Exhibitor Registration on Wed. from 1:00 – 6:00pm.  We strongly recommend you take advantage of Exhibitor Registration on Wednesday in light of the document checking that will be happening Thursday morning. 

Vaccine Cards or Neg Tests will be checked at the entrance to Lumen Field upon arrival.  No one will be allowed to enter the event without a vaccine card or negative test result within 72 hours of entry DURING SHOW HOURS.

Masks will also be required on shuttles.

*    Face masks are always required for all people (contractors, volunteers, exhibitors, attendees, and staff) ages 5 years and up regardless of vaccination status except while actively eating or drinking in a stationary location.    

*    All attendees and exhibitors ages 12 and older must provide proof of full vaccination prior to entering registration.  

*    The following vaccines are accepted for verification and have been authorized by the U.S. Food and Drug Administration (FDA) or World Health Organization (WHO):  Pfizer, Moderna, Johnson & Johnson/Janssen, AstraZeneca, Sinopharm-BBIBP, Sinovac, Novavax.

*    An official CDC-issued vaccination card with your name and dates of doses, including the date the last dose was administered printed on the card OR A photo or digital version of an official CDC-issued vaccination card with your name and dates of doses, including the date the last dose was administered printed on the card are acceptable forms of vaccination documentation.    

*    Attendees and exhibitors must be fully vaccinated for entry which is defined as a minimum of two weeks following the second dose of the Pfizer or Moderna vaccines or a minimum of two weeks following the single dose Johnson & Johnson vaccine

*    Those who have only received one dose of the Pfizer or Moderna vaccine or are not yet beyond the two week fully vaccinated window must provide a negative COVID-19 test result for entry.  

*    For unvaccinated attendees and exhibitors ages 12 and older, including those with approved medical or religious exemptions, a negative clinically administered COVID 19 test result taken within 72 hours prior to the start of the event or their specific arrival date.   

*    Providing a digital or printed documentation of a negative molecular test (also called a PCR test) or antigen test (also called a rapid test) within the 72 hours prior to an event or their specific arrival qualifies as an alternative to proof of full vaccination.    Documentation must be from a testing agent such as a laboratory, health care provider, or pharmacy.  Self-administered rapid tests will not be accepted.

 

EXIBITOR PARKING RATE: Special 3-day parking passes with in/out privileges and overnight privileges valid Thursday, Friday and Saturday will be available for $45 – for exhibitors only.

Discount only applies to the purchase of a 3-day pass (regular 1-day parking rate is $20 with no in/out privileges).  Please note:  The garage will be closed at night from 11pm to 5am with no access allowed to vehicles left overnight.

The 3-day passes will be available for purchase at the parking booth of the North Lot and CLF Parking Garage. Passes will also be sold at the concourse near Registration on Wednesday 12- 4.

Exhibitors must purchase this pass on Wednesday to avoid traffic congestion on event days.

Please make sure to identify yourself as an exhibitor in order to secure this rate.

With many things changing in the world right now, we want to assure you that as we continue to plan for the Pacific Marine Expo, the health and safety of our exhibitors, sponsors, staff, speakers and attendees is our top priority. 

 

Health and Safety

We continue to monitor the impact of the COVID-19 pandemic, as well as updates and recommendations from public health officials, federal, state, and local authorities, the Centers for Disease Control (CDC) and the World Health Organization (WHO).  Pacific Marine Expo Organizers are in close collaboration with the city of Seattle and the Lumen Field Event Center regarding development and implementation of COVID-19 guidelines. Since this situation remains fluid, we will be adapting our plans as we move closer to the event. All protocols will reflect the most current state, local and facility mandates, so please check our website regularly for updates.

In accordance with the current Washington state and King County mask mandates, until further notice all people entering Lumen Field Event Center will be required to wear masks at all times except while actively eating or drinking, regardless of vaccination status.

 

Targeted Move-in Schedule for 2021

Exhibiting companies must strictly adhere and move-in at their respective target day and time for their booth size as outlined in the following schedule:

Tuesday November 16         2:00 pm – 6:00 pm        Booths 400 sq. ft. & Larger & Boats

Wednesday November 17    8:00 am – 10:00 am     Booths 300 sq. ft. & Larger

                                            10:00 am – 12:00 pm    Booths 200 sq. ft. & Larger

                                            12:00 pm – 7:00 pm       All Booths

Exhibitors may build in their booths until 10:00pm on Tuesday and Wednesday if they are inside the hall by 7:00pm. There will be no exhibitor services available after 7:00pm.  You must be inside the hall by 7:00pm and cannot leave and come back as the doors will lock and there will be no reentry. If you are unable to meet this 7:00pm move-in requirement, you must call Customer Service at 207-842-5508 to discuss.

 

All exhibits must be moved in and aisles must be clear by 7:00 pm on Wednesday, November 17th.   

Move-in Instructions:

Due to the unique union labor regulations at the Lumen Field, please be sure to thoroughly read the Move-In, Installing & Move-Out Your Exhibit’ document on the exhibitor resource center. This document will highlight hand carry items, parking in the East (Alaska) Hall, Personally Owned Vehicles and much more.

Exhibitor Service Desks

Exhibitor Services is located behind the 1500 aisle in the West Hall. The Exhibitor Service Desks will be open during move-in, show days and move-out. Exhibitor Services provide information and assistance on the following:

*Freeman                              *Air Freight/Shipping                                          *Audio *Visual/Computer

*Furniture/Carpeting             *Electrical/Plumbing                                          * Signs

*Labor                                    *Telecommunications (Internet/Phone)                        *Cleaning                

NOTE:  Lead Retrieval is in the Registration Area on the Concourse level.

LABOR JURISDICTIONS & WORK RULES

Please note that Pacific Marine Expo has some unique union regulations pertaining to material handling and exhibit installation and dismantle. Please be sure to thoroughly read the Freeman Labor Regulations.

 

Show Management Office

During move-in and show days, Show Management may be reached at the Show Management Office located on the Concourse level, at the top of the set of stairs nearest the entrance to the parking garage. 

Children

Children WILL NOT be allowed on the show floor during exhibitor move in and move out.   Children accompanied by an adult will be allowed on the show floor ONLY during official show hours.  Badges are required for anyone 5 years old and older.  Please make appropriate arrangements for your children.

 

Floor Covering Requirement

In accordance with building and show regulations, ALL booths must have floor covering. If you do not have your own or planned for floor covering, you may rent carpeting from Freeman at the Exhibitor Services Desk, located in the West hall behind the 1500 aisle.  

IMPORTANT NOTE:  Only tape that is easily removed may be used to adhere floor covering/carpet to the venue floor.  Approved types of tape for usage include brands such as Gaffers, Echo, and Inertape. Please Note: Duct tape, Gorilla tape and clear packing tape are NOT allowed.  Any costs for the removal of tape residue from the floor of booths will be charged to the exhibiting company.

Empty Crate Removal

If you wish to have your empty crates and cartons stored by Freeman, they must be labeled with “Empty Crate” stickers, which can be obtained from the Freeman Service Desk, located behind the 1500 aisle in West Hall.  Please label your crates as soon as they are empty so that we can clean the exhibit floor and install the aisle carpeting. Items that are not labeled with an “Empty” crate sticker may be considered trash and discarded. Storage of empty crates is included in material handling (drayage) charges.

Security

Never leave your booth unattended during show hours.  We recommend that you take portable or valuable equipment with you each evening when you leave the exhibit hall and bring it with you to the opening of the show each morning.

Aisle Selling

Exhibitors are permitted to conduct business only within their booth space. All selling and promotional activities must be contained within the exhibit area described in your Application for Exhibit Space.  Distribution of materials outside your exhibit booth space is strictly prohibited. No selling or distribution of printed matter or materials of any nature will be allowed in the aisles, other exhibitor booths, entrances or exits of the Exposition or other public areas.

Solicitation

For the protection of all Pacific Marine Expo exhibitors, only those companies whose Application for Exhibit Space has been received and approved by Show Management will be allowed to present and sell their products at Pacific Marine Expo. If you see a representative from a non-exhibiting company soliciting business on the show floor, please request a business card from that person and bring it to the Show Management Office on the concourse level.

EXHIBIT SPACE FOR 2022

To reserve exhibit space for 2022, please visit our sales team in the Sales Office in the Alaska Hall, left of the 4000 Aisle.

REGISTRATION HOURS

Wednesday, November 17                                      1:00pm – 6:00pm (exhibitors only)

Thursday, November 18                  8:00am – 4:30pm
Friday, November 19                       9:00am – 4:30pm
Saturday, November 20                   9:00am – 1:00pm

 

EXHIBIT HOURS

Badged Exhibitors will be allowed access to the exhibit floor at 7:00am on Thursday and 8:00am on Friday and Saturday.

 

Thursday, November 18                  10:00 am – 5:00 pm *

Friday, November 19                       10:00 am – 5:00 pm *

Saturday, November 20                   10:00 am – 2:00 pm**

*No admission past 4:30pm on Thursday and Friday, event ends at 5:00PM.

**No admission past 1:30pm on Saturday, event ends at 2:00PM

KEY AREAS

Registration & Information Booth                                Concourse Level

Show Management Office                                            Concourse Level

Publications Booth Alaska Hall                                     Booth 4000

Main Stage Alaska Hall                                                 Booth 4300

Sales Office/Exhibitor Lounge                                       Alaska Hall, Booth 4000

Seattle Kitchen Radio Show                                          West Hall, Bar #2 Booth 551

Fisherman of the Year Contest & FisherPoets              Alaska Hall Main Stage Booth 4300

Education Sessions                                                       Main Stage and Fisherman’s Lounge in Alaska Hall

Association/Exhibitor Meetings                                   West Plaza, Room 1D01 & 1D47, Concourse Level, Conf Rm 1

Maritime Ind. Economic Forecast Breakfast                 West Club Lounge – Club Level, Level 3

Fisherman’s Lounge                                                      Alaska Hall, Booth 4310

Happy Hours Bar                                                           Fisherman’s Lounge Booth 4310, Booth 551, Booth 1545

First Aid West Hall                                                        front of 1500 aisle

Exhibitor Service Desks West Hall                                behind the 1500 aisle

Shuttles                                                                          West Hall, Front Entrance along Occidental

Concessions                                                                  East Hall Concession Area

Complimentary Shuttle Service

On show days (Thursday- Saturday) complimentary shuttle bus service will run to and from Lumen Field Event Center, Fishermen’s Terminal, and The Charter  All shuttles will drop off and pick up on Occidental Ave South at Lumen Field Event Center and will run during the following hours:

Thursday, November 18                   9:00 am – 6:00 pm

Friday, November 19                        9:00 am – 6:00 pm

Saturday, November 20                    9:00 am – 3:00 pm

 
 
  • Show Management works diligently with the facility prior to each show to ensure the safety and security of all exhibitors, attendees, and the event. If you have any security concerns leading up to the show or on-site, please bring them to the attention of Show Management through email (emorton@divcom.com) or at the on-site Pacific Marine Expo Show Office Concourse Level)
  • All persons in the exhibit area must wear a badge. This includes during move-in, show hours, and move-out. Exhibitors are responsible for ordering badges for their workers and staff. 
  • Security guards will “sweep” the halls at the close of the show each day to clear them of all visitors and personnel. Only exhibitor personnel who have requested special permission will be allowed in the halls after closing.
  • Any thefts or damage must be reported to show security immediately.
  • Even with security as protection, exhibitors are asked to take precautions in guarding their exhibits. Remember that move-in and move-out hours are particularly sensitive times when thefts are most likely to occur.  DO NOT LEAVE YOUR BOOTH UNATTENDED. If you need to leave, we strongly recommend packing up all items and hiring private security.
  • Be Careful! 24-hour security service will be provided to protect the show as a whole. However, it is up to you to exercise prudent judgment and to safeguard your personal property and belongings.  At the end of each day, remove anything of value that can be easily removed. 
  • Notify someone if you notice a safety hazard in the building. If you notice any potential safety hazards such as wires on floor that have not been taped off, metal structures extending into the aisles, etc., be sure to notify either Show Management, Freeman, or the building liaison to get it taken care of before anyone gets hurt.
  • Be aware and be prepared. When you leave the facility at the end of the day, be sure to remove your badge. Program the emergency numbers from this document into your cell phone or carry the document with you.
  • Walking at night? Be sure to travel in pairs or call a cab. Be aware of your surroundings and take caution if new to the city. Leave your cell phone on overnight in case of an emergency.
  • Coordinate shipping and deliveries. Try to be onsite when your product is being delivered to your booth.
  • Conduct an inventory. Once your product has been delivered, note any missing or damaged items. Note display locations.
  • Store any excess product/giveaways and extra electronic devices in a locked cabinet. Do not leave purses, briefcases, or valuables behind drapes or underneath tables, this is the first place any thief will look.
  • When arriving in the morning, go directly to your booth to prevent any early personnel from free shopping in your booth.
  • During the start of move-out, please stay with your booth until you either pack it or the official decorator brings your empties and packs it. Do not leave your booth immediately; spend some time in your booth until the floor clears. This is one of the premium times during which theft occurs. Schedule outbound travel accordingly.
  • If your booth contains a lot of valuables which are difficult to secure or time-consuming to setup or teardown on a daily basis, it is recommended that your hire your own security guard The expense will be justified should you lose one item.  
  • Cover your displays with a tarp or other non-see through materials; it creates a mental block to any perpetrator
  • Blocking the entrance to your booth prior to leaving provides a mental barricade to any perpetrator. Use either caution tape or place chairs at the entrance.
  • Try to greet anyone that comes into your booth as this will send a signal that you are aware of their presence; this will discourage any perpetrators from attempting to steal.
  • Obtain proper insurance coverage for your goods, including transit to and from the show site.
  • Do not leave any prototype product unsecured in your booth.

The purpose of the Pacific Marine Expo Plan is to provide guidelines to prepare for potential crisis or emergency situations.  We want to ensure that that all Exhibitors are provided with important information and proper communication & protocol during an emergency. 

 

Potential Crisis Situations

Pacific Marine Expo Exhibitors should be aware of the below possibilities and should report any suspicious activity as soon as possible. To report suspicious activity, contact CLFEC Security Operations immediately, and describe specifically what you observed, including: who or what you saw, when you saw it, where it occurred and why it’s suspicious.

 

Terrorist Attack | Inclement Weather | Fire | Bomb Threat | Medical Emergency | Civil Disorder | Active Shooter

Security Operations (PRIMARY EMERGENCY #):  206-381-7510

From an internal CLFEC Phone: Dial 7510

 

It is important to stay calm when reporting an incident. Please refrain from calling 911 inside the facility.

 

The Security Operations number 206-381-7510 is the primary emergency number for the facility and is available

24 hours a day.  Facility and Security personnel coordinate the movement of emergency services to the scene. The Dispatcher will dispatch Officers, Event Managers, Medics, etc. according to the emergency.

 

Medics are on duty during move-in, event hours and move-out hours and are in the First Aid Office at the front of the 1600 Aisle. 

 

IF THE FIRE ALARM SOUNDS:

Evacuations will be directed out of Security Operations via the fire alarm Symplex system and the speakers on the strobes.  All CLFEC staff will receive a message on their radio.  All event participants and venue guests are to follow the direction of Security Operations and CLFEC staff for the evacuation procedures.

 

  1. Follow the Emergency Evacuation Procedures.
  2. Follow all instructions from Security Operations & CLFEC staff and the Building Public Address System.
  3. Calmly proceed to the closest unobstructed exit or stairwell and begin to exit the facility.
  4. IF YOU ENCOUNTER SMOKE ON YOUR WAY TO AN EXIT, TURN AROUND AND USE ANOTHER EXIT.
  5. DO NOT ATTEMPT TO USE THE ELEVATORS IN THE EVENT OF AN EMERGENCY.
  6. CLFEC staff will be on the lockout for disabled patrons or those needing extra assistance.
  7. Once outside and safe, proceed to the designated gathering location.
  8. Do not attempt to re-enter the facility until the “All-Clear” is given.
  9. Once the “All Clear” is received, follow the directions from Security Operations & CLFEC Event Staff for re-entering the facility.

 

 

 

ADDITIONAL PHONE NUMBERS:

Convention Center Event Management Main Line: 206-381-7555                       Seattle Police – Emergency: 911

National Weather Service – Seattle: 206-526-6857                                               Seattle Police – Non-Emergency: 206-625-5011

 

 

Nearby Pharmacy, Urgent Care, & Hospital

Luke’s Pharmacy

611Maynard Ave S

206-621-8883

Capitol Hill Urgent Care

1512 Broadway 

206-323-4000

Harborview Medical Center

325 9th Ave

206-744-3000

 

 

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