November 8-10, 2023  •  Lumen Field Event Center  •  Seattle, WA

Exhibitor Move-in Bulletin

EXIBITOR PARKING RATE: Special 3-day parking passes with in/out privileges and overnight privileges valid Thursday, Friday and Saturday will be available for $45 – for exhibitors only.

Discount only applies to the purchase of a 3-day pass (regular 1-day parking rate is $20 with no in/out privileges).  Please note:  The garage will be closed at night from 11pm to 5am with no access allowed to vehicles left overnight.

The 3-day passes will be available for purchase at the parking booth of the North Lot and CLF Parking Garage. Passes will also be sold at the concourse near Registration on Wednesday 9- 3.

Exhibitors must purchase this pass on Wednesday to avoid traffic congestion on event days.

Please make sure to identify yourself as an exhibitor in order to secure this rate.

Targeted Move-in Schedule for 2022

Exhibiting companies must strictly adhere and move-in at their respective target day and time for their booth size as outlined in the following schedule:

Tuesday November 15         2:00 pm – 6:00 pm        Booths 400 sq. ft. & Larger & Boats

Wednesday November 16    8:00 am – 10:00 am     Booths 300 sq. ft. & Larger

                                            10:00 am – 12:00 pm    Booths 200 sq. ft. & Larger

                                            12:00 pm – 7:00 pm       All Booths

Exhibitors may build in their booths until 10:00pm on Tuesday and Wednesday if they are inside the hall by 7:00pm. There will be no exhibitor services available after 7:00pm.  You must be inside the hall by 7:00pm and cannot leave and come back as the doors will lock and there will be no reentry. If you are unable to meet this 7:00pm move-in requirement, you must call Customer Service at 207-842-5508 to discuss.


All exhibits must be moved in and aisles must be clear by 7:00 pm on Wednesday, November 16th.   

Move-in Instructions:

Due to the unique union labor regulations at the Lumen Field, please be sure to thoroughly read the Move-In, Installing & Move-Out Your Exhibit’ document on the exhibitor resource center. This document will highlight hand carry items, parking in the East (Alaska) Hall, Personally Owned Vehicles and much more.

Exhibitor Service Desks

Exhibitor Services is located behind the 1500 aisle in the West Hall. The Exhibitor Service Desks will be open during move-in, show days and move-out. Exhibitor Services provide information and assistance on the following:

*Freeman                              *Air Freight/Shipping                                          *Audio *Visual/Computer

*Furniture/Carpeting             *Electrical/Plumbing                                          * Signs

*Labor                                    *Telecommunications (Internet/Phone)                        *Cleaning                

NOTE:  Lead Retrieval is in the Registration Area on the Concourse level.


Please note that Pacific Marine Expo has some unique union regulations pertaining to material handling and exhibit installation and dismantle. Please be sure to thoroughly read the Freeman Labor Regulations.


Show Management Office

During move-in and show days, Show Management may be reached at the Show Management Office located on the Concourse level, at the top of the set of stairs nearest the entrance to the parking garage. 


Children WILL NOT be allowed on the show floor during exhibitor move in and move out.   Children accompanied by an adult will be allowed on the show floor ONLY during official show hours.  Badges are required for anyone 5 years old and older.  Please make appropriate arrangements for your children.


Floor Covering Requirement

In accordance with building and show regulations, ALL booths must have floor covering. If you do not have your own or planned for floor covering, you may rent carpeting from Freeman at the Exhibitor Services Desk, located in the West hall behind the 1500 aisle.  

IMPORTANT NOTE:  Only tape that is easily removed may be used to adhere floor covering/carpet to the venue floor.  Approved types of tape for usage include brands such as Gaffers, Echo, and Inertape. Please Note: Duct tape, Gorilla tape and clear packing tape are NOT allowed.  Any costs for the removal of tape residue from the floor of booths will be charged to the exhibiting company.

Empty Crate Removal

If you wish to have your empty crates and cartons stored by Freeman, they must be labeled with “Empty Crate” stickers, which can be obtained from the Freeman Service Desk, located behind the 1500 aisle in West Hall.  Please label your crates as soon as they are empty so that we can clean the exhibit floor and install the aisle carpeting. Items that are not labeled with an “Empty” crate sticker may be considered trash and discarded. Storage of empty crates is included in material handling (drayage) charges.


Never leave your booth unattended during show hours.  We recommend that you take portable or valuable equipment with you each evening when you leave the exhibit hall and bring it with you to the opening of the show each morning.

Aisle Selling

Exhibitors are permitted to conduct business only within their booth space. All selling and promotional activities must be contained within the exhibit area described in your Application for Exhibit Space.  Distribution of materials outside your exhibit booth space is strictly prohibited. No selling or distribution of printed matter or materials of any nature will be allowed in the aisles, other exhibitor booths, entrances or exits of the Exposition or other public areas.


For the protection of all Pacific Marine Expo exhibitors, only those companies whose Application for Exhibit Space has been received and approved by Show Management will be allowed to present and sell their products at Pacific Marine Expo. If you see a representative from a non-exhibiting company soliciting business on the show floor, please request a business card from that person and bring it to the Show Management Office on the concourse level.


To reserve exhibit space for 2023, please visit our sales team in the Sales Office in the Alaska Hall, left of the 4000 Aisle.


Wednesday, November 16                                      1:00pm – 6:00pm (exhibitors only)

Thursday, November 17                  8:00am – 4:30pm
Friday, November 18                       9:00am – 4:30pm
Saturday, November 19                   9:00am – 1:00pm


Badged Exhibitors will be allowed access to the exhibit floor at 7:00am on Thursday and 8:00am on Friday and Saturday.


Thursday, November 17                  10:00 am – 5:00 pm *

Friday, November 18                       10:00 am – 5:00 pm *

Saturday, November 19                   10:00 am – 2:00 pm**

*No admission past 4:30pm on Thursday and Friday, event ends at 5:00PM.

**No admission past 1:30pm on Saturday, event ends at 2:00PM

Registration & Information Booth                                    Concourse Level

Speaker Check-In                                                                 Information Booth in Registration  

Show Management Office                                                 Concourse Level (top of stairs nearest the entrance to the parking garage)

Press Registration/Check-In                                               Show Management Office, Concourse Level

Sales Office/ Pubs Booth                                                    Alaska Hall, Booth 4000

Main Stage                                                                            Alaska Hall, Booth 4300

Fisherman of the Year Contest & Happy Hour Bar        Alaska Hall Main Stage Booth 4400

Education Sessions                                                             Main Stage and Fisherman’s Lounge in Alaska Hall

Author & Artist’s Corner                                                    Booth 1447

Natl. Fisherman Member Box                                           Booth 115

Association/Exhibitor Meetings                                        West Plaza, Rooms 1D01 & 1D47 and Concourse Level, Conf. Rm 1

Maritime Ind. Economic Forecast Breakfast                   West Club Lounge – Club Level, Level 3

Fisherman’s Lounge                                                            Alaska Hall, Booth 4400

Happy Hours                                                                         Bar #1 Fisherman’s Lounge Booth 4400, Bar #2 Booth 251

First Aid                                                                                 West Hall, Behind of 1500 aisle

Exhibitor Service Desks                                                      West Hall, behind the 1500 aisle

Charging Stations                                                                 On Show Floor

Shuttles                                                                                  West Hall, Front Entrance along Occidental

Concessions                                                                          East Wall Concession Area

On show days (Thursday- Saturday) complimentary shuttle bus service will run to and from Lumen Field Event Center, Fishermen’s Terminal, and The Crowne Plaza. All shuttles will drop off and pick up on Occidental Ave South at Lumen Field Event Center. Please see below for more information.

Complimentary Shuttle Service
  • Show Management works diligently with the facility prior to each show to ensure the safety and security of all exhibitors, attendees, and the event. If you have any security concerns leading up to the show or on-site, please bring them to the attention of Show Management through email ( or at the on-site Pacific Marine Expo Show Office Concourse Level)
  • All persons in the exhibit area must wear a badge. This includes during move-in, show hours, and move-out. Exhibitors are responsible for ordering badges for their workers and staff. 
  • Security guards will “sweep” the halls at the close of the show each day to clear them of all visitors and personnel. Only exhibitor personnel who have requested special permission will be allowed in the halls after closing.
  • Any thefts or damage must be reported to show security immediately.
  • Even with security as protection, exhibitors are asked to take precautions in guarding their exhibits. Remember that move-in and move-out hours are particularly sensitive times when thefts are most likely to occur.  DO NOT LEAVE YOUR BOOTH UNATTENDED. If you need to leave, we strongly recommend packing up all items and hiring private security.
  • Be Careful! 24-hour security service will be provided to protect the show as a whole. However, it is up to you to exercise prudent judgment and to safeguard your personal property and belongings.  At the end of each day, remove anything of value that can be easily removed. 
  • Notify someone if you notice a safety hazard in the building. If you notice any potential safety hazards such as wires on floor that have not been taped off, metal structures extending into the aisles, etc., be sure to notify either Show Management, Freeman, or the building liaison to get it taken care of before anyone gets hurt.
  • Be aware and be prepared. When you leave the facility at the end of the day, be sure to remove your badge. Program the emergency numbers from this document into your cell phone or carry the document with you.
  • Walking at night? Be sure to travel in pairs or call a cab. Be aware of your surroundings and take caution if new to the city. Leave your cell phone on overnight in case of an emergency.
  • Coordinate shipping and deliveries. Try to be onsite when your product is being delivered to your booth.
  • Conduct an inventory. Once your product has been delivered, note any missing or damaged items. Note display locations.
  • Store any excess product/giveaways and extra electronic devices in a locked cabinet. Do not leave purses, briefcases, or valuables behind drapes or underneath tables, this is the first place any thief will look.
  • When arriving in the morning, go directly to your booth to prevent any early personnel from free shopping in your booth.
  • During the start of move-out, please stay with your booth until you either pack it or the official decorator brings your empties and packs it. Do not leave your booth immediately; spend some time in your booth until the floor clears. This is one of the premium times during which theft occurs. Schedule outbound travel accordingly.
  • If your booth contains a lot of valuables which are difficult to secure or time-consuming to setup or teardown on a daily basis, it is recommended that your hire your own security guard The expense will be justified should you lose one item.  
  • Cover your displays with a tarp or other non-see through materials; it creates a mental block to any perpetrator
  • Blocking the entrance to your booth prior to leaving provides a mental barricade to any perpetrator. Use either caution tape or place chairs at the entrance.
  • Try to greet anyone that comes into your booth as this will send a signal that you are aware of their presence; this will discourage any perpetrators from attempting to steal.
  • Obtain proper insurance coverage for your goods, including transit to and from the show site.
  • Do not leave any prototype product unsecured in your booth.

The purpose of the Pacific Marine Expo Plan is to provide guidelines to prepare for potential crisis or emergency situations.  We want to ensure that that all Exhibitors are provided with important information and proper communication & protocol during an emergency. 


Potential Crisis Situations

Pacific Marine Expo Exhibitors should be aware of the below possibilities and should report any suspicious activity as soon as possible. To report suspicious activity, contact CLFEC Security Operations immediately, and describe specifically what you observed, including: who or what you saw, when you saw it, where it occurred and why it’s suspicious.


Terrorist Attack | Inclement Weather | Fire | Bomb Threat | Medical Emergency | Civil Disorder | Active Shooter

Security Operations (PRIMARY EMERGENCY #):  206-381-7510

If there is a Lumen Staff member nearby look to them for assistance.  All Lumen staff are certified responders.

It is important to stay calm when reporting an incident. Please refrain from calling 911 inside the facility.

The Security Operations number 206-381-7510 is the primary emergency number for the facility and is available

24 hours a day.  Facility and Security personnel coordinate the movement of emergency services to the scene. The Dispatcher will dispatch Officers, Event Managers, Medics, etc. according to the emergency.

Medics are on duty during move-in, event hours and move-out hours and are in the First Aid Office at the front of the 1500 Aisle. 



Evacuations will be directed out of Security Operations via the fire alarm Symplex system and the speakers on the strobes.  All Lumen staff will receive a message on their radio.  All event participants and venue guests are to follow the direction of Security Operations and Lumen staff for the evacuation procedures.


  1. Follow the Emergency Evacuation Procedures.
  2. Follow all instructions from Security Operations & Lumen staff and the Building Public Address System.
  3. Calmly proceed to the closest unobstructed exit or stairwell and begin to exit the facility.
  6. Lumen staff will be on the lockout for disabled patrons or those needing extra assistance.
  7. Once outside and safe, proceed to the designated gathering location.
  8. Do not attempt to re-enter the facility until the “All-Clear” is given.
  9. Once the “All Clear” is received, follow the directions from Security Operations & Lumen Event Staff for re-entering the facility.


Convention Center Event Management Main Line: 206-381-7555                       Seattle Police – Emergency: 911

National Weather Service – Seattle: 206-526-6857                                               Seattle Police – Non-Emergency: 206-625-5011

Nearby Pharmacy, Urgent Care, & Hospital

Rite Aid

400 S Jackson St #300 



Harborview Medical Center

325 9th Ave



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