Vaccines or Neg Tests and Masks are required at Lumen Field during show days. YOU WILL NOT BE REQUIRED TO PRESENT CARDS OR NEGATIVE TESTS DURING MOVE IN OR MOVE OUT, ONLY ON SHOW DAYS. You will be required to present your documentation prior to picking up your badge if you choose to do so during Exhibitor Registration on Wed. from 1:00 – 6:00pm. We strongly recommend you take advantage of Exhibitor Registration on Wednesday in light of the document checking that will be happening Thursday morning.
Vaccine Cards or Neg Tests will be checked at the entrance to Lumen Field upon arrival. No one will be allowed to enter the event without a vaccine card or negative test result within 72 hours of entry DURING SHOW HOURS.
Masks will also be required on shuttles.
* Face masks are always required for all people (contractors, volunteers, exhibitors, attendees, and staff) ages 5 years and up regardless of vaccination status except while actively eating or drinking in a stationary location.
* All attendees and exhibitors ages 12 and older must provide proof of full vaccination prior to entering registration.
* The following vaccines are accepted for verification and have been authorized by the U.S. Food and Drug Administration (FDA) or World Health Organization (WHO): Pfizer, Moderna, Johnson & Johnson/Janssen, AstraZeneca, Sinopharm-BBIBP, Sinovac, Novavax.
* An official CDC-issued vaccination card with your name and dates of doses, including the date the last dose was administered printed on the card OR A photo or digital version of an official CDC-issued vaccination card with your name and dates of doses, including the date the last dose was administered printed on the card are acceptable forms of vaccination documentation.
* Attendees and exhibitors must be fully vaccinated for entry which is defined as a minimum of two weeks following the second dose of the Pfizer or Moderna vaccines or a minimum of two weeks following the single dose Johnson & Johnson vaccine
* Those who have only received one dose of the Pfizer or Moderna vaccine or are not yet beyond the two week fully vaccinated window must provide a negative COVID-19 test result for entry.
* For unvaccinated attendees and exhibitors ages 12 and older, including those with approved medical or religious exemptions, a negative clinically administered COVID 19 test result taken within 72 hours prior to the start of the event or their specific arrival date.
* Providing a digital or printed documentation of a negative molecular test (also called a PCR test) or antigen test (also called a rapid test) within the 72 hours prior to an event or their specific arrival qualifies as an alternative to proof of full vaccination. Documentation must be from a testing agent such as a laboratory, health care provider, or pharmacy. Self-administered rapid tests will not be accepted.
EXIBITOR PARKING RATE: Special 3-day parking passes with in/out privileges and overnight privileges valid Thursday, Friday and Saturday will be available for $45 – for exhibitors only.
Discount only applies to the purchase of a 3-day pass (regular 1-day parking rate is $20 with no in/out privileges). Please note: The garage will be closed at night from 11pm to 5am with no access allowed to vehicles left overnight.
The 3-day passes will be available for purchase at the parking booth of the North Lot and CLF Parking Garage. Passes will also be sold at the concourse near Registration on Wednesday 12- 4.
Exhibitors must purchase this pass on Wednesday to avoid traffic congestion on event days.
Please make sure to identify yourself as an exhibitor in order to secure this rate.
With many things changing in the world right now, we want to assure you that as we continue to plan for the Pacific Marine Expo, the health and safety of our exhibitors, sponsors, staff, speakers and attendees is our top priority.
We continue to monitor the impact of the COVID-19 pandemic, as well as updates and recommendations from public health officials, federal, state, and local authorities, the Centers for Disease Control (CDC) and the World Health Organization (WHO). Pacific Marine Expo Organizers are in close collaboration with the city of Seattle and the Lumen Field Event Center regarding development and implementation of COVID-19 guidelines. Since this situation remains fluid, we will be adapting our plans as we move closer to the event. All protocols will reflect the most current state, local and facility mandates, so please check our website regularly for updates.
In accordance with the current Washington state and King County mask mandates, until further notice all people entering Lumen Field Event Center will be required to wear masks at all times except while actively eating or drinking, regardless of vaccination status.
Exhibiting companies must strictly adhere and move-in at their respective target day and time for their booth size as outlined in the following schedule:
Tuesday November 16 2:00 pm – 6:00 pm Booths 400 sq. ft. & Larger & Boats
Wednesday November 17 8:00 am – 10:00 am Booths 300 sq. ft. & Larger
10:00 am – 12:00 pm Booths 200 sq. ft. & Larger
12:00 pm – 7:00 pm All Booths
Exhibitors may build in their booths until 10:00pm on Tuesday and Wednesday if they are inside the hall by 7:00pm. There will be no exhibitor services available after 7:00pm. You must be inside the hall by 7:00pm and cannot leave and come back as the doors will lock and there will be no reentry. If you are unable to meet this 7:00pm move-in requirement, you must call Customer Service at 207-842-5508 to discuss.
All exhibits must be moved in and aisles must be clear by 7:00 pm on Wednesday, November 17th.
Move-in Instructions:
Due to the unique union labor regulations at the Lumen Field, please be sure to thoroughly read the Move-In, Installing & Move-Out Your Exhibit’ document on the exhibitor resource center. This document will highlight hand carry items, parking in the East (Alaska) Hall, Personally Owned Vehicles and much more.
Exhibitor Service Desks
Exhibitor Services is located behind the 1500 aisle in the West Hall. The Exhibitor Service Desks will be open during move-in, show days and move-out. Exhibitor Services provide information and assistance on the following:
*Freeman *Air Freight/Shipping *Audio *Visual/Computer
*Furniture/Carpeting *Electrical/Plumbing * Signs
*Labor *Telecommunications (Internet/Phone) *Cleaning
NOTE: Lead Retrieval is in the Registration Area on the Concourse level.
LABOR JURISDICTIONS & WORK RULES
Please note that Pacific Marine Expo has some unique union regulations pertaining to material handling and exhibit installation and dismantle. Please be sure to thoroughly read the Freeman Labor Regulations.
Show Management Office
During move-in and show days, Show Management may be reached at the Show Management Office located on the Concourse level, at the top of the set of stairs nearest the entrance to the parking garage.
Children
Children WILL NOT be allowed on the show floor during exhibitor move in and move out. Children accompanied by an adult will be allowed on the show floor ONLY during official show hours. Badges are required for anyone 5 years old and older. Please make appropriate arrangements for your children.
Floor Covering Requirement
In accordance with building and show regulations, ALL booths must have floor covering. If you do not have your own or planned for floor covering, you may rent carpeting from Freeman at the Exhibitor Services Desk, located in the West hall behind the 1500 aisle.
IMPORTANT NOTE: Only tape that is easily removed may be used to adhere floor covering/carpet to the venue floor. Approved types of tape for usage include brands such as Gaffers, Echo, and Inertape. Please Note: Duct tape, Gorilla tape and clear packing tape are NOT allowed. Any costs for the removal of tape residue from the floor of booths will be charged to the exhibiting company.
Empty Crate Removal
If you wish to have your empty crates and cartons stored by Freeman, they must be labeled with “Empty Crate” stickers, which can be obtained from the Freeman Service Desk, located behind the 1500 aisle in West Hall. Please label your crates as soon as they are empty so that we can clean the exhibit floor and install the aisle carpeting. Items that are not labeled with an “Empty” crate sticker may be considered trash and discarded. Storage of empty crates is included in material handling (drayage) charges.
Security
Never leave your booth unattended during show hours. We recommend that you take portable or valuable equipment with you each evening when you leave the exhibit hall and bring it with you to the opening of the show each morning.
Aisle Selling
Exhibitors are permitted to conduct business only within their booth space. All selling and promotional activities must be contained within the exhibit area described in your Application for Exhibit Space. Distribution of materials outside your exhibit booth space is strictly prohibited. No selling or distribution of printed matter or materials of any nature will be allowed in the aisles, other exhibitor booths, entrances or exits of the Exposition or other public areas.
Solicitation
For the protection of all Pacific Marine Expo exhibitors, only those companies whose Application for Exhibit Space has been received and approved by Show Management will be allowed to present and sell their products at Pacific Marine Expo. If you see a representative from a non-exhibiting company soliciting business on the show floor, please request a business card from that person and bring it to the Show Management Office on the concourse level.
EXHIBIT SPACE FOR 2022
To reserve exhibit space for 2022, please visit our sales team in the Sales Office in the Alaska Hall, left of the 4000 Aisle.
REGISTRATION HOURS
Wednesday, November 17 1:00pm – 6:00pm (exhibitors only)
Thursday, November 18 8:00am – 4:30pm
Friday, November 19 9:00am – 4:30pm
Saturday, November 20 9:00am – 1:00pm
EXHIBIT HOURS
Badged Exhibitors will be allowed access to the exhibit floor at 7:00am on Thursday and 8:00am on Friday and Saturday.
Thursday, November 18 10:00 am – 5:00 pm *
Friday, November 19 10:00 am – 5:00 pm *
Saturday, November 20 10:00 am – 2:00 pm**
*No admission past 4:30pm on Thursday and Friday, event ends at 5:00PM.
**No admission past 1:30pm on Saturday, event ends at 2:00PM
KEY AREAS
Registration & Information Booth Concourse Level
Show Management Office Concourse Level
Publications Booth Alaska Hall Booth 4000
Main Stage Alaska Hall Booth 4300
Sales Office/Exhibitor Lounge Alaska Hall, Booth 4000
Seattle Kitchen Radio Show West Hall, Bar #2 Booth 551
Fisherman of the Year Contest & FisherPoets Alaska Hall Main Stage Booth 4300
Education Sessions Main Stage and Fisherman’s Lounge in Alaska Hall
Association/Exhibitor Meetings West Plaza, Room 1D01 & 1D47, Concourse Level, Conf Rm 1
Maritime Ind. Economic Forecast Breakfast West Club Lounge – Club Level, Level 3
Fisherman’s Lounge Alaska Hall, Booth 4310
Happy Hours Bar Fisherman’s Lounge Booth 4310, Booth 551, Booth 1545
First Aid West Hall front of 1500 aisle
Exhibitor Service Desks West Hall behind the 1500 aisle
Shuttles West Hall, Front Entrance along Occidental
Concessions East Hall Concession Area
Complimentary Shuttle Service
On show days (Thursday- Saturday) complimentary shuttle bus service will run to and from Lumen Field Event Center, Fishermen’s Terminal, and The Charter All shuttles will drop off and pick up on Occidental Ave South at Lumen Field Event Center and will run during the following hours:
Thursday, November 18 9:00 am – 6:00 pm
Friday, November 19 9:00 am – 6:00 pm
Saturday, November 20 9:00 am – 3:00 pm
The purpose of the Pacific Marine Expo Plan is to provide guidelines to prepare for potential crisis or emergency situations. We want to ensure that that all Exhibitors are provided with important information and proper communication & protocol during an emergency.
Potential Crisis Situations
Pacific Marine Expo Exhibitors should be aware of the below possibilities and should report any suspicious activity as soon as possible. To report suspicious activity, contact CLFEC Security Operations immediately, and describe specifically what you observed, including: who or what you saw, when you saw it, where it occurred and why it’s suspicious.
Terrorist Attack | Inclement Weather | Fire | Bomb Threat | Medical Emergency | Civil Disorder | Active Shooter
Security Operations (PRIMARY EMERGENCY #): 206-381-7510
From an internal CLFEC Phone: Dial 7510
It is important to stay calm when reporting an incident. Please refrain from calling 911 inside the facility.
The Security Operations number 206-381-7510 is the primary emergency number for the facility and is available
24 hours a day. Facility and Security personnel coordinate the movement of emergency services to the scene. The Dispatcher will dispatch Officers, Event Managers, Medics, etc. according to the emergency.
Medics are on duty during move-in, event hours and move-out hours and are in the First Aid Office at the front of the 1600 Aisle.
IF THE FIRE ALARM SOUNDS:
Evacuations will be directed out of Security Operations via the fire alarm Symplex system and the speakers on the strobes. All CLFEC staff will receive a message on their radio. All event participants and venue guests are to follow the direction of Security Operations and CLFEC staff for the evacuation procedures.
ADDITIONAL PHONE NUMBERS:
Convention Center Event Management Main Line: 206-381-7555 Seattle Police – Emergency: 911
National Weather Service – Seattle: 206-526-6857 Seattle Police – Non-Emergency: 206-625-5011
Nearby Pharmacy, Urgent Care, & Hospital | ||
Luke’s Pharmacy | 611Maynard Ave S | 206-621-8883 |
Capitol Hill Urgent Care | 1512 Broadway | 206-323-4000 |
Harborview Medical Center | 325 9th Ave | 206-744-3000 |